Dream. Create. Experience.

Full Service Planning

From beginning to end, Volo Events will provide a stress-free experience as your dream wedding comes to life. We believe every couple should truly enjoy their wedding day and the planning journey along the way. We will assist you step by step in tasks such as venue selection, contract negotiation, design development, budget management, and timeline execution. With personalized weekly updates and small to-do lists, you’ll never miss a thing. 

Your full service package includes: 

Photo by Kristen Pulido Photography
  • Planning assistance every step of the way
  • Wedding design concept and implementation 
  • Personalized budget
  • Assistance with ceremony and reception venue selection
  • Recommend vendors tailored to your desired budget, aesthetic and overall experience
  • Customized planning timeline and monthly to-do list
  • Lead monthly planning sessions
  • Open communication lines via email, calls, and texts
  • Attendance to select vendor appointments, as well as review and management of contracts
  • Vendor communications regarding timeline, design, delivery, set-up, special instructions, and payment
  • Advise on ceremony processional and music selections
  • Photography shot list recommendations
  • Secure hotel accommodations and set up transportation
  • Create wedding party info packet with contact information and weekend itinerary
  • On-site emergency kit the day of the event
  • Coordination of ceremony rehearsal 
  • Wedding day direction and execution
  • Set up of personal decor (table numbers, escort cards, pictures, cake table items, etc)
  • Your lead planner plus one assistant coordinator to keep things running smoothly on the day of your wedding 

*Due to the amount of time we spend on our full service couples, we only take FIVE (5) full service weddings per year. Rehearsal dinner, brunch, and other wedding related events may be added to complete the planning process. 

Guidance Packages

Excited to plan your own wedding, but looking for a little extra guidance? Interested in borrowing our time and expertise? The Guidance Package is the perfect option for couples who want to plan their own wedding, but need more than day-of or month-of coordination. Monthly or every-other-month planning sessions will help you stay on track and truly enjoy the planning process from start to finish!

Your guidance package includes:

  • Monthly or bi-monthly planning sessions (90 minutes each)
  • Open access to communication via email
  • Custom to-do list after each session 
  • Weekly check-ins and reminders 
  • Month-of Coordination Package

Month-Of Coordination

The work is done, the venue is booked, and it’s time to see your wish come true. With month of coordination, Volo Events steps in 6-8 weeks prior to your event to ensure all details are covered and ready for a smooth and seamless event.

Your Month-of Coordination Package includes:

  • 2 planning meetings: 
    • the first is scheduled 6-8 weeks before your wedding date to go over all plans and review any steps still needing to be completed
    • the second is scheduled 1 week before your wedding date to finalize all last minute details
  • Access to your own, personalized, online planning binder. This is our online planning portal that we will use to gather all the details of your wedding weekend including timeline, floor plan, contracts, vendor info, to-do lists, inspiration boards, and more! 
  • Custom tailored rehearsal and wedding day timeline for the bride and groom, wedding party, family, and vendors. 
  • Vendor confirmation emails the week of the wedding.
  • On-site wedding day emergency kit.
  • Set-up of personal items and decor such as toasting flutes, cake knife and server, escort cards, guest book, table numbers, and wedding favors
  • Coordination of event breakdown at the end of the night
  • 90 minutes of on-site rehearsal coordination
  • 10 hours of on-site wedding day direction and execution with your lead planner + assistant

Day-Of Management

The planning is done, the details finalized, and the countdown has begun. It’s time to relax! The day-of coordination package is perfect for those couples and their families who have worked tirelessly to ensure everything is ready to go for the big day. With this package, you can put the planner down and rest assured that nothing has been forgotten and all of your hard work will be executed to perfection.

Your Day-of Coordination Package includes:

  • Access to your own, personalized, online planning binder. This is our online planning portal that we will use to gather all the details of your wedding weekend including timeline, floor plan, contracts, vendor info, to-do lists, inspiration boards, and more! 
  • A complete list of final steps to check off before your big day
  • Email communications and instruction starting one month prior to your wedding date to help ensure you have everything ready to go
  • One planning meeting scheduled 1-2 weeks out from the wedding date to go over timeline, arrival/departure times, and final details
  • Timeline review and customization to ensure everything flows smoothly
  • Vendor confirmation emails the week of the wedding
  • On-site wedding day emergency kit 
  • 1 hour of on site rehearsal coordination
  • 6 hours of on site wedding day direction with one lead coordinator. 

Photos by Kristen Pulido Photography